Full time
Req-37378
12 hours ago
Innovation starts from the heart. Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. With millions of patients served in over 100 countries, each team makes a meaningful contribution by improving patient outcomes and discovering lasting solutions for unmet patient needs.
We have an opportunity for an Office Representative to join our passionate team. Perform a diverse range of administrative duties to provide support for the Business Unit Manager and the sales team. Provide marketing and events management and budgetary reporting for the Business Unit as well as assist with training of any new employees
Key Responsibilities:
Vendor and Contract management: Oversee regular monthly payments and ensure compliance with PO procedures for GA-related vendors. Manage company contracts, including extensions, amendments, and terms, based on team input. Review all contracts to ensure they meet established guidelines, securing necessary approvals and signatures.
Office supplies and Facility management. Maintain a clean, organized, and well-stocked office environment. Manage inventory of office supplies and canteen items to ensure availability
Mail-room management. Handle all incoming and outgoing mail and logistics of deliveries efficiently
Call management. Manage the main office phone line
Organize and manage companywide meetings and events
Provide general administrative support
Actively participate in project activities, contributing to team success
Perform other duties as assigned by management
Support HR operations
Education and Experience:
Degree or equivalent in related field,
1-2 years’ previous related experience required
Additional Skills:
• Strong computer skills including usage of Microsoft Office Suite and related business systems
• Strong communication and interpersonal relationship skills
• Ability to read, comprehend, write and speak English
• Substantial knowledge and understanding of Edwards policies, procedures, and requirements relevant to brand standards
• Substantial knowledge of business systems (e.g., ECLM (Enterprise Contract Lifecycle Management), Concur)
• Strong problem-solving skills
• Strict attention to detail
• Ability to interact professionally with all organizational levels
• Ability to manage competing priorities in a fast paced environment
• Ability to work independently and under pressure
• Adhere to all company rules and requirements (e.g., Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control
Edwards is committed to protecting our vulnerable patients and the healthcare providers who are treating them. As such, all patient-facing and in-hospital positions require COVID-19 vaccination. If hired into a covered role, as a condition of employment, you will be required to submit proof that you have been vaccinated for COVID-19, unless you request and are granted a medical or religious accommodation for exemption from the vaccination requirement. This vaccination requirement does not apply in locations where it is prohibited by law to impose vaccination.
Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers, the California Fair Chance Act, and any other applicable regulation.
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